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When a list or library contains a large number of rows, executing a CAML query to return a selection of data can take some time To improve the performance of such operations, you can apply indexes to columns in a list, although this approach has a few caveats Bearing in mind that the SharePoint database schema mandates the storage of all user data in a single table, the indexes that we re creating using the SharePoint object model or user interface are not indexes in the SQL sense of the word Such an index is not possible, because in the underlying database schema, a single column may contain values for different fields and different lists in subsequent rows Applying an index to the column would have unintended consequences Without going into technical minutiae, to get around this limitation of the database schema, when an index is created on a column, the value being indexed is copied to a separate table As a consequence, if a list has 10,000 rows, for each column being indexed, a further 10,000 rows are created in the separate index table For example, if 5 columns were indexed, 50,000 rows would be added to the index table The drawback with this is that the table has to be kept in sync with the main data table, and as the number of rows in the table increases, it creates an element of diminishing returns Here s how to add an index to a column using the user interface: 1 Open the list containing the column to be indexed In the ribbon, select List Settings from the List Tools tab, as shown:

You can have Outlook automatically group files for you as a part of Outlook s standard grouping arrangement, or you can manually group items For example, you might want all e-mail from a specific person grouped into one folder, or you might want e-mail that contains attachments to be grouped into one folder The choice is yours, but you can easily group items in almost any way that you need

If you use the Delete button in the Home tab Cells group, you delete the selected cells contents and the cells themselves from the worksheet See 6 for more information on deleting cells

2 Select Indexed columns in the Columns section of the page, and then click Create A New Index Here s how to add an index using code:

A cell can contain several components, including:

2 In the Advanced View Settings dialog box, click Group By 3 In the Group By dialog box, if it is selected, clear the Automatically Group According To

private void AddIndex(SPList list, string primaryFieldName, string secondaryFieldName) { SPField primary; SPField secondary; if (listFieldsContainsField(primaryFieldName)) { primary = listFields[primaryFieldName]; if (!stringIsNullOrEmpty(secondaryFieldName)) { if (listFieldsContainsField(secondaryFieldName)) { secondary = listFields[secondaryFieldName];

Formats: Consisting of number formats, conditional formats (formats that display if certain conditions apply), and borders Contents: Consisting of formulas and data Comments: Consisting of notes you attach to a cell

Arrangement check box Then select the desired check boxes, and use the drop-down menus to determine how you want to group items within Outlook, as shown in Figure 8-6

9 10

listFieldIndexesAdd(primary, secondary);

121 121

176 176

} listUpdate();

To undo a data-removal action, even if you have performed several actions since removing the data, click Undo on the Quick Access toolbar next to the File tab (or press CTRL+Z) for the most recent action For earlier actions, continue clicking Undo to work your way back; or

} else { listFieldIndexesAdd(primary); }

Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Managing Files and Folders

Hyperlinks: Consisting of links to other ranges on the current worksheet, other worksheets in the current workbook, other workbooks or other files, and webpages in websites the cell or cells

Summary

1 Choose which cell components you want to clear by selecting 2 On the Home tab Editing group, click the Clear button, and

You can easily copy and move files between Outlook folders in basically the same manner as with standard Windows files

click the applicable item from the menu (Clicking Clear Contents performs the same action as pressing DELETE)

This short whirlwind tour of the SharePoint data access model has demonstrated the flexibility and extensibility built into the fundamentals of the platform In the remainder of this part of the book, you ll see how other features of SharePoint build on this flexibility to address a host of other, more specific business requirements such as Enterprise Search, Business Intelligence, and Social Computing Having said that, it s only fair to point out that the built-in data access model is not suitable for every scenario When the ability to access the database schema using SQL is a key factor in determining performance, it makes more sense to implement a standard relational database than try to fit a square peg into a round hole However, as we ve seen throughout this book, there s so much more to SharePoint than data access Even with a separate data store, it s still perfectly possible to leverage the many other features of SharePoint and in a sense that s one of the key strengths of the platform If one component doesn t work quite the way you need it to, more often than not you can easily swap it out with some custom code that exactly meets your requirements